Academic Space Reservation Guidelines


  • Room reservations are available seven days per week 7:00am-12:00am, with the exception of final exam periods when they are completely unavailable.
  • The Registrar’s office will begin processing room requests for the upcoming term one week prior to the beginning of the term, and will continue reviewing requests on a rolling basis.
  • Room reservation requests are reviewed and processed Monday-Friday.
  • Room reservation requests must be submitted at least 48 business hours prior to the start of your requested reservation.
  • Please account for set-up and clean-up time as well as at least 15 minutes between events for adequate transition time in your reservation request.
  • If the requested room you are seeking is not available, the Registrar’s office will reserve another room as availability permits.
  • The Registrar’s office may require more information regarding your event prior to approval.
  • You will receive an email from the Registrar’s office when your request is processed, declined, or cancelled.

Non-Academic Space Reservation Guidelines

  • Room reservation requests are processed Monday-Friday.
  • If the requested room you are seeking is not available, the Special Events Office will reserve another room as availability permits.
  • Please supply as much information as possible in the “Other Information” section of the request: Room set-up requests, Catering requests and Technical requests

Instruction Lab Reservation Guidelines

Priority use of the library’s Instruction Lab is for hands-on instruction delivered by SJU librarians for University courses. When not in use for librarian-led instruction, it is available for request per the following guidelines. To be approved, requests must be made by SJU staff or faculty, for;

  •  Hands-on training and instruction events that require computer use by attendees.
  •  Single events. Requests for regularly recurring bookings will be denied.
  •  The duration of the event itself. Approved requests will not include setup time or padding.
  • Exceptions to these conditions may be made for requests during the months of May through August.


Building location information can be accessed on the SJU website:
Campus Map